Bylaws

Our Bylaws are the official rules adopted by our congregation by which defines who we are, establishes membership, sets up the Board of Trustees and officers, states the guidelines for our minister(s), etc.

Governance Policies

Our Policies define our major goals as an institution (Ends Statements) and how the Board and Staff will carry out their responsibilities and monitor themselves in reaching those goals.

Staff & Leaders - Governance Documents

Includes the congregation's Bylaws and Governance Policies.

AMENDED AND RESTATED CODE OF REGULATIONS

FIRST UNITARIAN CHURCH OF CLEVELAND, OHIO

(UNITARIAN UNIVERSALIST)

EFFECTIVE June 14, 2015




ARTICLE I - THE CHURCH

 

Section 1 This religious corporation (sometimes hereinafter referred to as "Corporation" or "Church"), which was organized in 1867 as The Church of the Unity, the name of which was changed in 1911 to The First Unitarian Church of Cleveland, and into which was merged in 1932 The All Souls Universalist Church of Cleveland, shall be known as The First Unitarian Church of Cleveland.

 

Section 2 The mission of this Church is:

In the tradition of Unitarian Universalism which celebrates the divine spark-in each of us, we strive to create a welcoming and diverse congregation that nurtures our spirituality, inspires our religious education, and encourages commitment and service to the community.

 

Section 3 This Church shall be affiliated with the Unitarian Universalist Association and/or such other bodies as the members of this Church shall determine.

 

Section 4 In the event of dissolution of the Church:

All debts, obligations, and liabilities of the Church including costs of dissolution, shall be paid

All remaining Church property and assets shall be distributed to the Unitarian Universalist Association, 25 Beacon Street, Boston, Massachusetts 02108, for the benefit of any Unitarian Universalist Church, or Churches, in Cuyahoga, Geauga, Lake, Lorain, Portage, and Summit Counties in Ohio.

 

ARTICLE II - MEMBERSHIP

 

Section 1 Membership in this Church shall be open to any person sixteen years of age or older who makes such desire known to the Minister(s). No applicant who meets the membership criteria shall be denied admission to Membership. A “Member” is one who has affirmed a commitment to the Church by signing the Membership Book and fulfilling the minimum financial requirements set by the Board of Trustees. The Minister(s) may waive this minimum in cases of hardship. Membership shall be effective upon attending orientation and signing the Membership Book in the presence of a Minister or a Trustee. The orientation can be waived for those with prior membership in another Unitarian Universalist congregation. The name of each new Member shall be reported from the pulpit or published in the newsletter.

The list of Members shall constitute the official roll for purposes of reporting membership to the Unitarian Universalist Association and the Ohio Meadville District.

Section 2 The right to vote at any meeting of Church Members shall be limited to those who have been Members for at least six months prior to the scheduled meeting.

 

Section 3 A “Friend” is one who wishes affiliation with the Church, has fulfilled the minimum financial requirements set by the Board of Trustees, but has chosen not to sign the Membership Book. A Friend may serve on committees and hold appointive positions, but cannot vote at Church meetings nor hold elective office. With the approval of two-thirds of the Board, Friends may chair a Church committee.

 

Section 4 Persons who have not made the minimum annual recorded financial contribution for one full fiscal year shall be asked whether they wish to maintain their affiliation with the Church. Those indicating that they wish to withdraw from affiliation and those who do not respond, after reasonable efforts to contact them, will be withdrawn from affiliation and the mailing list.

 

Section 5 The Board of Trustees may expel a Member by at least a two-thirds vote if the Member's actions are harmful or threatening to the Church,

 

Section 6 Any Member or Friend may withdraw by written notification to the Board of Trustees.

 

ARTICLE III - MEETINGS OF THE CHURCH MEMBERS AND ELECTIONS

 

Section 1 The Annual Meeting of the Church Members shall be held on or between May 1 and the second Sunday in June, as determined by the Board of Trustees.

 

Section 2 Business to be conducted at the annual meeting shall include:

a) Elections of Trustees and Nominating Committee members

b) Announcement of the officers of the Board for the coming year

c) Annual report of the Minister

d) Treasurer's report

e) Approval of the budget for the coming fiscal year

f) Other business raised by the Board of Trustees or any Church Member

 

Section 3 Special meetings of the Church Members may be called at any time by the Board of Trustees and shall be called by the President upon written request signed by at least twenty-five (25) voting members of the Church and setting forth the purpose of the meeting.

 

Section 4 Notice of meetings of the Church Members shall be published in the Church newsletter in the regular issue immediately preceding the meeting and posted on the Church bulletin board for at least ten (10) days prior to the meeting. Such notice shall clearly state the time and place of the meeting and, in the case of a special meeting, the specific purpose of the meeting. No matter shall be considered at a special meeting other than those specified in the notice. To the extent practicable, notice of meetings of the Church Members shall also be given at the service on the two Sundays immediately preceding the meeting. Failure to give notice at the service shall not render the meeting or any actions taken thereat invalid.

In the event that a meeting of the Church Members is called during a time when the Church is not meeting regularly, or when the newsletter is not being mailed regularly, the Members shall be notified by two special first class mailings. The first shall be no fewer than two weeks in advance of the meeting and the second no fewer than five days in advance of the meeting.

 

Section 5 Fifteen percent (15%) of the Members of the Church shall constitute a quorum for all meetings of the Church except when the purpose is to call or dismiss a minister, in which case twenty five percent (25%) of the Members of the Church shall constitute a quorum. All actions shall be taken by a majority of the members present or voting by absentee ballot, where permitted, unless otherwise specified in these Regulations. Absentee ballots shall be available for elections of ministerial search committees and votes to call or remove a minister. All voting shall be by voice or standing for a count or secret ballot with verification of member status at the discretion of the President or upon request of at least ten (10) Members present at the meeting. At the discretion of the President a list of those eligible to vote as of the date of any meeting shall be posted at least one month before the meeting.

 

Section 6 Nominations

a) The nominating committee shall present at the annual meeting a list of at least four (4) nominees for election to the Board of Trustees, two (2) nominees for the Nominating Committee, and other nominations as may be requested by the Board of’ Trustees, All such lists and nominations shall be posted on the bulletin board of the Church not less than thirty (30) days prior to the annual meeting.

b) A nomination for any specific elective position may also be made by petition to the President signed by at least ten (10) Members, provided that for a period of at least fifteen (15) days prior to the annual meeting, such petition shall have been posted on the bulletin board of the Church and a copy thereof shall have been presented to the President or Secretary,

c) All nominees for elective positions shall be Members of the Church. A nominee for election to the Board of Trustees shall have been a Member of the Church for at least three (3) years as of the date of the annual meeting at which his or her name will be presented.

 

ARTICLE IV - THE BOARD OF TRUSTEES

 

Section 1 The governance of the Church shall be vested in a Board of Trustees which shall consist of Members elected in accordance with the provisions of these Regulations.

 

Section 2 The Trustees shall be divided into three groups of four (4) Trustees. Each year, one group of four shall be elected by the Members at the Annual Meeting to serve a term from the time of election until the third Annual Meeting following their election. At the end of a Trustee’s first three (3) year term, the Trustee may stand for reelection for a second three (3) year term if so nominated by the Nominating Committee. After such Trustee is elected for two (2) consecutive three (3) year terms of service, she or he shall not be eligible to stand for election for another term until such time as such Trustee has been off the Board for three (3) full years (each year being the time from Annual Meeting to Annual Meeting). A Trustee beginning Board service by filling a vacated but unfinished term would be eligible for reelection to two (2) full three (3) year terms, and thus would be eligible to serve longer than six (6) consecutive years (provided that such Trustee would only be eligible for election to two (2) full three (3) terms if the vacated but unfinished term they were appointed to had less than two 2 years remaining; if such appointed Trustee filled a vacancy for greater than two (2) years then such appointed Trustee would only be eligible for election to one (1) full three (3) year term).

 

The provisions set forth above in this Section 2 will apply to individual Trustees who begin their first term at or after the annual Corporation meeting in June, 2011.

 

A vacancy on the Board may be filled for the unexpired term by the vote of a majority of the remaining Trustees at a meeting of the Board of Trustees

The immediate past President shall serve on the board ex-officio for one year and be a full voting member.

.

Section 3 Unless otherwise fixed by the Board of Trustees, the fiscal year of the Church shall be July 1 through June 30.

 

Section 4 The Board of Trustees shall have the power to remove for cause any Officer or Trustee by a vote of not less than eight (8) Trustees.

 

Section 5 Except as the Board of Trustees may otherwise determine, it shall hold a regular meeting each month, on such date and at such time and place as the Board may designate. Special meetings may be called at any time by the President or any three (3) Trustees. Notice of any meeting shall be given to all Trustees at least five (5) days prior to each meeting. In the case of special meetings, the notice shall include the impose of the meeting. All Church Members are welcome to attend Board meetings, except when an Executive Session has been called. Members may address the Board only by prior arrangement with the President

 

Section 6 Executive Committee: The Executive Committee shall consist of the following members: the President, any Vice Presidents, Secretary, and Treasurer of the Board, the Past President. During the interim between meetings of the Board of Trustees, the Executive Committee may act for and on behalf of the Board on ordinary or emergency matters, and shall report its acts to the next meeting of the Board.

 

Section 7 The Board of Trustees shall act with reasonable diligence to carry out any directions resulting from action taken at any meeting of the Church Members, duly called and held.

 

ARTICLE V - THE OFFICERS

 

Section 1 Prior to each Annual Meeting of the Church Members, the Board shall meet and choose from its members a President, one or more Vice Presidents, and a Secretary. The Board shall also choose a Treasurer from the Members of the Church; not necessarily from the members of the Board. The terms of these Officers will begin immediately following the upcoming Annual Meeting and will continue until the following Annual Meeting.

 

Section 2 The President shall preside at all meetings of the Members and of the Board of Trustees and of the Executive Committee. The President shall be an ex-officio member of all permanent and temporary Board committees and task forces as defined in the bylaws, shall represent the Church and its Membership on all appropriate occasions, and shall perform such other duties as the Board of Trustees may prescribe.

 

Section 3 The President shall designate a Vice President to act for the President in case of the absence, incapacity of, or need for assistance by the President, and shall perform such other duties as the Board of Trustees may prescribe.

 

Section 4 The Secretary shall be responsible for providing an accurate record of the proceedings of all official meetings of the Members, the Board, and the Executive Committee. He or she shall give appropriate

notice of all meetings of Members and of the Board, shall oversee the posting and publication of notices as required by these Regulations, and shall perform such duties as the Board may prescribe.

 

ARTICLE VI - THE MINISTERS

 

Section 1 The Parish Minister and the Minister of Religious Education and the Associate Minister shall be chosen by at least two-thirds of the Members voting at a meeting of Church Members called for that purpose and shall continue in office during mutual satisfaction. Removal shall require a majority of Members voting at a meeting called for that purpose. Members unable to attend meetings for calling or removing a minister may vote by absentee ballot in a procedure to be determined by the Board. Proxy voting shall not be permitted,

 

The Board is responsible for annual written performance reviews of the Minister(s).

When an interim minister is required, the Board shall appoint an Interim Minister Search Committee, which shall search and make a recommendation to the Board, in accordance with Unitarian Universalist Association guidelines. The Board shall approve or disapprove the recommendation

Section 2 The Parish Minister, Minister for Religious Education and Church Administrator shall comprise the Staff Leadership Team ("SLT") The SLT shall be responsible for the day-to-day operations of the church consistent with policies established by the board.

 

Section 3 The Parish Minister shall be responsible for the pulpit; shall be the leader of the Staff Leadership Team, shall have general oversight and responsibility for Church programs, shall bring to the attention of the Board any matters which the Minister deems pertinent to the general welfare of the Church, and shall cooperate with the Board and the Minister for Religious Education in promoting the objectives and purposes of the Church. The Parish Minister shall make a full report to the Annual Meeting of Members, and be (in person or by designating another member of the professional staff) an ex-officio member of all permanent and temporary Board committees and task forces as defined in the bylaws. The Killam Fellow shall be chosen by the Parish Minister.

 

Section 4 The Minister for Religious Education shall have general oversight and responsibility for religious education programs, shall be a member of the Staff Leadership Team, shall bring to the attention of the Board any matters which the Minister deems pertinent to the general welfare of the Church, and shall cooperate with the Board and the Parish Minister in promoting the objectives and purposes of the Church, The Minister for Religious Education shall make a full report to the Annual Meeting of Members, and be (in person or by designating another member of the professional staff) an ex-officio member of all committees except the Nominating Committee.

 

Section 5 The Ministers shall have the freedom, both in the pulpit and outside, to express their personal opinions. The Ministers' personal opinions are not necessarily endorsed by the Church or the Board. A personal opinion or position expressed by a Minister shall not serve as a basis for dismissal or any other sanction.

 

ARTICLE VII - THE CHURCH STAFF

 

Section 1 The Church is an equal opportunity employer and shall not discriminate in the employment of its ministers and/or staff on the basis of age, race, color, gender, disability, or sexual orientation.

 

Section 2 The Staff Leadership Team (SLT) whose membership is defined in Article VI. Section 2, will work cooperatively to provide professional leadership in the execution of the purposes and objectives of the Church. As such, the SL T is responsible for the administration and day-to-day management of the Church and supervision of both paid and volunteer staff, unless otherwise specified in other sections of these by-laws. The Church Administrator is a member of the SLT and the Parish Minister is responsible for the annual performance review of the Church Administrator. The SL T, upon request of the President, reports to the Annual Meeting of the Members.

 

Section 3 In all actions concerning employees the Board and the SLT and shall operate within the Church's established personnel policies.

 

 

ARTICLE VIII - COMMITTEES

 

Section 1 General

 Committees are established to support the work of the Church. Board committees provide strategic support to the Board and are subject to direction by the Board of Trustees. Lines of accountability for these committees shall be determined by the Board of Trustees. These Board committees will never interfere with the delegation of duties from the Board to the Staff Leadership Team for the day-to-day management and administration of the church. Free Standing committees do not report directly to the Board. Special or ad hoc committees (Refer to section 5) may be established for temporary or special reasons (for example, Ministerial Search, Future Search, etc.) All other committees are the volunteer staff committees of the church which work together with the paid, professional staff doing the work of the Church at the direction of the Staff Leadership Team.

 

Section 2 Appointments

The President of the Board of Trustees shall appoint from the Members of the Church the chairpersons of the Board committees listed in this article except where otherwise provided and shall appoint or request the chairpersons of the committees to appoint the members of the committees. The President may appoint the chairpersons of subcommittees or may delegate this to the chairpersons of the parent committees.

The Board shall appoint one member of the Nominating Committee at the first Board meeting following the Annual Meeting.

 

Section 3 Board Committees

 

Finance Committee

The committee shall advise the Board regarding financial policies and procedures. If the Treasurer is a Trustee, he or she will be Finance Committee Chair; if not, a Finance Committee Chair shall be appointed from the Board. The Chair will be the liaison with the Board. One member of this committee may be designated Assistant Treasurer. The committee shall have supervision over all financial affairs of the Church. The committee shall prepare and submit an annual budget to the Board; the Board will review, modify, and submit the budget to the Membership at the Annual Meeting. All fund raising activities must be approved by this committee. The following are subcommittees of this committee:

 

A Stewardship Committee shall direct the annual fund drive.

A Heritage Committee: This committee is responsible for developing programs to assure appropriate giving, e.g. bequests, by Members for purposes other than the support of the Church's regular operating expenses.

An Investment Committee shall supervise the custody and investment of the funds of the Church and shall advise the Board with respect to investment policy. The Treasurer shall serve on this committee but shall not be chairperson.

A Capital Campaign Committee shall direct both major and minor (i.e., "cheerful project") capital campaigns.

 

Additional Board Committees. The Board of Trustees may provide for such other Board Committees as it deems desirable to assist the board in fulfilling its responsibilities and discontinue the same at its pleasure. Each Board Committee may include non-Trustees as members. Each Board Committee shall have such powers and perform such duties, not inconsistent with law, the Articles of Incorporation and this Code of Regulations, as may be delegated to it by the Board of Trustees.

 

Section 4 Free Standing Committees

 

Nominating Committee

This committee shall prepare and present lists of nominees to be voted on by Members present at the Annual Meetings.

This committee shall consist of five members. Two members of the Committee, each to serve a two-year term, shall be elected by the voting Members present at the Annual Meeting from candidates nominated by the Nominating Committee, by Petition as specified by these Regulations, or by nomination from the floor. One Member is to be appointed by the Board from among its members to serve for a period of one year. That member will serve as Board liaison and may not be the chairperson of this committee. Each Nominating Committee shall serve until the following Annual Meeting and until its successor has been designated.

Election to the Nominating Committee shall require at least two years Membership in the Church. A member of the Nominating Committee shall not serve in any other elective position except for the member acting as Board Liaison. In addition, no person shall be eligible for re-election within a period of two years of having completed a term on the committee. In this regard, anyone having served greater than one year will be considered to have served a term.

Any vacancy occurring in the Nominating Committee shall be filled by appointment by the Board of Trustees, provided that the composition of the committee is maintained as described herein. As soon as feasible after its membership is fully determined, the Nominating Committee shall meet and elect one of its members, other than the one who is also a member of the Board of Trustees, as Chairperson.

 

Section 5 Special Committees

Temporary Board Committees/Task Forces: With the approval of the Board, the President may create special, temporary Board committees and appoint their members and chairpersons.

Search Committees: Ministerial Search committees are formed to fill minister openings, in accordance with Unitarian Universalist Association guidelines. A Ministerial Search committee is formed from members of the congregation who are nominated by the Nominating Committee and elected by the Congregation.

Working Groups: The SLT may also establish and manage committees, working groups or task forces as required to help conduct the work of the church.

 

ARTICLE IX - AMENDMENTS

 

These Regulations may be amended or repealed in part or repealed entirely and new Regulations adopted at any Annual or Special Meeting of the Members by a vote of two-thirds of the Members present, provided the proposed changes shall have been posted on the Bulletin Board of the Church and that the attention of the Members shall have been directed thereto in giving notice of the meeting, as provided in Article ill, Section 4. At any Special or Annual Meeting, amendments germane to the subject matter contained in the posted proposals may be made without further notice.

 

 

ARTICLE X - CONFLICTS OF INTEREST

 

Section 1 A conflict of interest may exist when the interests or concerns of any Trustee, officer or staff member may be seen as competing with the interests or concerns of this Corporation.

 

Section 2 Any possible conflict of interest shall be disclosed to the Board of Trustees by the person concerned. When any conflict of interest is relevant to a matter requiring action by the Board of Trustees, the interested person shall call it to the attention of the Board of Trustees or its appropriate committee and such person shall not vote on the matter; provided however, any Trustee disclosing a possible conflict of interest may be counted in determining the presence of a quorum at a meeting of the Board of Trustees or a committee thereof.

 

Section 3 The person having the conflict shall retire from the room in which the Board of Trustees or its committee is meeting and shall not participate in the final deliberation or decision regarding the matter under consideration. However, that person shall provide the Board of Trustees or committee with any and all relevant information.

 

Section 4 The minutes of the meeting of the Board of Trustees or committee shall reflect that the conflict of interest was disclosed and that the interested person was not present during the final discussion or vote and did not vote. When there is uncertainty as to whether a conflict of interest exists, the matter shall be resolved by a simple majority vote of the Board of Trustees or its committee, excluding the person concerning whose situation the uncertainty has arisen.

 

Section 5 No employee of the Corporation shall serve as a Trustee nor shall any immediate family member of any member of the SLT serve as a Trustee. For purposes of this provision, an immediate family member means the spouse, parent, child, sibling or domestic partner of a person.

 

ARTICLE XI INDEMNIFICATION

 

The Corporation shall indemnify every person who serves or has served as a Trustee, director or Officer of this Corporation to the fullest extent provided by, or permissible under, Section 1702.12(E) of the Ohio Revised Code. The indemnification provided for herein shall not be deemed to restrict the right of the Corporation to indemnify employees, agents and others as permitted by said Section 1702.12(E) and shall not be deemed exclusive of any other rights of indemnification that any person may have in any capacity as a matter of law, under any vote of the Board of Trustees, under any agreement, or otherwise. The Corporation may purchase insurance to cover any of the indemnity obligations of the Corporation.

 


 

 

First Unitarian Church of Cleveland Governance Policies

Table of Contents

Ends Statements
Ends Policy 1: Worship
Ends Policy 2: Community
Ends Policy 3: Learning
Ends Policy 4: Service

Governance Process (GP) Policies
GP Policy 1: Governing Style
GP Policy 2: Board Job Description
GP Policy 3: President’s Role
GP Policy 4: Board Member’s Code of Conduct
GP Policy 5: Planning Process
GP Policy 6: Committee Principles
GP Policy 7: Governance Capability and Investment
GP Policy 8: Agenda Planning
GP Policy 9: Complaint and Inquiry Process
GP Policy 10: Adoption and Modification of Policies

Staff Leadership Team (SLT) Limitation Policies
SLT Policy 1: Treatment of Members, Friends, Youth, and Visitors
SLT Policy 2: Treatment of Staff
SLT Policy 3: Employment of Staff
SLT Policy 4: Financial Planning and Budgeting
SLT Policy 5: Financial Condition and Activities
SLT Policy 6: Asset Protection
SLT Policy 7: Grants and Contracts
SLT Policy 8: Investment Fund
SLT Policy 9: Emergency SLT Leave
SLT Policy 10: Denominational and Community Associations
SLT Policy 11: Communication and Support to the Board of Trustees

Board-Staff Leadership Team Linkage (LNK) Policies
LNK Policy 1: Unity of Control
LNK Policy 2: Accountability of the SLT
LNK Policy 3: Delegation to the SLT
LNK Policy 4: Monitoring SLT Performance
LNK Policy 5: Disciplinary Policy

Glossary of Terms

Version Control



Ends Statement

The First Unitarian Church of Cleveland gathers as a liberal religious congregation for worship, community, learning, and service.

Ends Policy 1. Worship
The First Unitarian Church exists so that congregants may better experience, both communally and personally, the transcending mystery and wonder that moves us to a renewal of the spirit.

Ends Policy 2. Community
The First Unitarian Church exists to nurture a supportive and caring community for its congregants through service as well as through social events.

Ends Policy 3. Learning
The First Unitarian Church exists to actively support its congregants’ quest for self-knowledge, understanding, personal integrity, and spiritual growth in the liberal religious tradition.

Ends Policy 4. Service
The First Unitarian Church exists to minister to the needs of its congregation and the larger community by being an agent for social, economic, and environmental justice and systemic social change.


Governance Commitment

The Board of Trustees (the “Board”) of the First Unitarian Church of Cleveland (The “Congregation”) will act on behalf of the Congregation to promote the accomplishment of its Ends and maintain the focus of the Board on those Ends, to avoid ineffective or inefficient uses of Congregational resources, and to avoid unacceptable activities and conditions within the Congregation.

Governance Process (GP) Policy 1. Governing Style

The Board will govern with an emphasis on
•Outward Vision rather than internal preoccupation,
•Strategic leadership rather than administrative detail,
•Clear distinction for Board and SLT roles,
•Encouragement of diverse viewpoints,
•Collective rather than individual decisions,
•Future rather than past or present, and
•Proactivity rather than reactivity.

In this spirit, the Board will:

1. Focus chiefly on intended long-term values and impacts (Ends), not on the administrative or programmatic means of attaining those effects.
2.Be an initiator of policy, not merely a reactor to staff initiatives.
3.Direct, control, and inspire the organization through the careful establishment of the broadest organizational values and perspectives (policies). Policies will address:
A.Ends: what benefits for which needs at what cost (the financial and human resources necessary to accomplish the Ends).
B.Governance Process: Board roles and responsibilities.
C.SLT Limitations: boundaries of prudence and ethics to be observed by the SLT, professional staff, and volunteers.
D.Board/SLT relationship: linkage and interactions between the Board and the SLT.
4. Use the Expertise of individual members or subgroups to enhance the ability of the Board as a body, but never substitute an individual’s or subgroup’s judgment for the Board’s deliberative process.
5.Enforce whatever discipline is needed to govern with excellence. Discipline will apply to policy-making principles, respect for defined roles, and attendance. After subjects have been discussed and voted upon, all Board members will support the action taken and speak with one voice.
6.Be accountable to the Congregation and other stakeholders for competent, conscientious, and effective accomplishment of its obligations as a body. It will allow no officer, individual;, or committee of the Board to usurp this role, hinder this discipline, or be an excuse for not fulfilling its commitments.
7.Monitor and regularly discuss the Board’s own process and performance. The Board, not the staff or SLT, will be responsible for Board performance.
8.Commit to ensuring the continuance of governance capability through continual Board development, including orientation of new Board members in the Board’s governance process and periodic Board discussion of process improvement.
9.Operate with transparency and open process in accordance with the Bylaws.
10.Ensure the continuity of Board initiatives through systematic treatment of its own institutional memory.

GP Policy 2. Board Job Description

The Board represents the Congregation in determining appropriate organizational performance and assuring that it occurs.

In this spirit, the Board will:

1.Be a link between the congregants and the SLT.
2.Provide on an on-going basis a variety of forums for exchanging information with congregants,
3.Produce written governing policies that, in the broadest of terms, address each category of organizational decision:
A.Ends: Organizational products, effects, benefits, outcomes, recipients, and their relative worth (what good for which recipients at what cost).
B.Governance Process: Specification of how the Board conceives, carries out, and monitors its own tasks.
C.SLT Limitations: Constraints on SLT authority that establish the prudence and ethics boundaries within which all SLT activity and decisions must take place.
D.Board/SLT Linkage: How authority is delegated and how its proper use is to be monitored.
4.Assure SLT performance against policies in GP Policy 3A and 3C.

GP Policy 3. President’s Role

As per the Bylaws, the President of the Board serves as the President of the Congregation. The President assures the integrity of the Board’s process and, secondarily, occasionally represents the Board to outside parties.

In this spirit,

1.The job of the President is to insure that the Board acts consistently with its own rules and those legitimately imposed upon it from outside the Congregation.
A.Meeting discussion content will address only those issues that, according to Board policy, clearly belong to the Board to decide or relate to the Board’s monitoring function.
B.Deliberation will be fair, orderly, thorough, and efficient.
C.Robert’s Rules of Order will be observed.
D.The President creates the Board meeting agenda with input from the Executive Committee and the SLT.

GP Policy 4. Board Member’s Code of Conduct

The Board commits itself and its members to ethical businesslike, and lawful conduct, including proper use of authority and appropriate decorum when acting as Board members.

In this spirit,

1.Board members must represent unconflicted loyalty to the interest of the congregants. This accountability supersedes any conflicting loyalty to or advocacy for other interest groups inside or outside the church. It also supersedes the personal interest of any Board member acting as an individual congregant.
2.Board members must avoid conflict of interest or any appearance of conflict of interest with respect to their fiduciary responsibility.
A.There must be no conduct of private business or personal services between any Board member and the administration (SLT and staff) except that which is procedurally controlled, in order to assure openness, competitive opportunity, and equal access to inside information.
B.When the Board is to decide upon an issue about which a Board member has an unavoidable conflict of interest, that member shall absent herself or himself without comment from not only the vote but also the deliberation by leaving the meeting for the duration of the deliberation and the vote.
C.Board members must not use their positions to obtain church employment of paid consultancy for themselves, family members, or close associates. Should a member desire such employment, he or she must first resign from the Board.
D.Board members will disclose their involvement with other organizations, with vendors, or with other associations that might produce a conflict.
3.Board members may not attempt to exercise individual authority over the organization except as explicitly set forth in Board policies. In particular:
A.The Board speaks with one voice. Board members shall support the Board’s decisions and shall not act in any way to undermine those decisions.
B.Board member’s interaction with the public, the press, or other outside entities must recognize the same Limitation and the inability of any Board member to speak for the Board except to repeat explicitly stated Board decisions.
C.Board members’ interaction with the SLT or with staff members must recognize the lack of authority vested in individuals except when explicitly Board authorized.
D.Board members will neither take action nor give voice to individual judgments about SLT or staff performance outside of duly called executive sessions of the board.
E. Board members will make no judgments of the SLT or staff performance except as that performance is assessed against explicit Board policies using a Board-structured evaluation process. Two exceptions are noted: 1. When the Board is required to complete a UUA evaluation for a called Minister in preliminary fellowship and is accountable to the Board. In such case, the requested UUA format will be used. 2. When the Board is aware that a Minister fails to meet basic professional expectations that would lead to the lack of accomplishment of the Ends and compliant monitoring reports. The Board may choose to seek advice from the UUA and make necessary judgments.
4.Board members will respect the confidentiality appropriate to issues of a sensitive nature.


GP Policy 5. Planning Process

To accomplish its job in a governance style consistent with the Governance Process policies, the Board will devise and disseminate in a timely manner an annual plan that sets forth major goals for the forthcoming fiscal year.

GP Policy 6. Committee Principles

The Board may establish committees to support the work of the Congregation.

In this spirit:

1.Committees will be used sparingly and ordinarily in an ad hoc capacity to preserve the Board functioning as a whole and will never interfere with the delegation from the Board to the SLT.
A.Board or free-standing committees are discussed in article 8 of the Bylaws.
B.Special or ad hoc committees may not speak or act for the Board except when formally given such authority by the board for specific and time-limited purposes. Expectations and authority will be carefully stated in order not to conflict with the responsibilities of the Board or the authority delegated to the SLT.

GP Policy 7. Governance Capability and Investment

To sustain its capacity to govern well, the Board will invest resources and ongoing attention to Board and, as appropriate, congregational education and training.

In this spirit,
1.Board skills, methods, and support will be sufficient to assure governing with excellence.
2.New officers and new Board members, returning Board members, and others as appropriate will receive training and retraining to maintain and increase skills and understandings.
A.The Board will be prudent in incurring costs for education, training, snd outside assistance. The amount of these costs will be in the annual budget.
3.The Board will receive outside monitoring assistance, including, but not limited to, an annual fiscal audit.
4.The Board will use appropriate mechanisms to assist with the communication of congregational viewpoints and values.

GP Policy 8. Agenda Planning

Board agendas will be used to ensure that all important Board business is addressed in a timely basis and to facilitate an orderly sequence of Board items.

In this spirit,

1.All regularly scheduled Board meetings shall have an agenda compiled by the President of the Board.
A.Any Board member or the SLT may request an item be placed on the agenda provided:
i.It is proper business for the Board and not the SLT.
ii.It is not a matter that will unduly distract the Board’s attention from its focus as
described in GP Policy 1. Where possible, such items will be delegated to a special or ad hoc committee of the board, which will bring back recommendations to the full Board.
2.Agenda items shall be submitted prior to the Executive Committee meeting.
A.An item may be submitted after that timeframe but, at the President’s discretion, it may or may not be included on the agenda depending upon time or other constraints. The President’s decision may be overruled by a majority vote of the Board.
3.The President shall ensure that the agenda will be distributed to all Board members and the SLT no later than three days before the Board meeting.
4.Standing items on the agenda for each regularly scheduled meeting should include:
A.SLT reports.
B.Consent agenda items (items requiring Board approval, including SLT Limitations monitoring items per schedule (see Board/SLT Linkage Policy 4).
5. Board, SLT, and Congregation activities as they relate to Ends policies will be reviewed periodically.

GP Policy 9. Complaint and Inquiry Process

The Board and SLT want to foster open communication with congregants about the manner in which the Congregation is governed.

In this spirit,

1.The Board will consider any significant complaint or inquiry in consultation with the SLT to determine if Board action (e.g., policy change) is required.
2.If no Board action is required, the SLT will resolve the matter directly with the initiator of the complaint or inquiry.



3.If Board action is required, the Board will resolve the issue and communicate the resolution to the initiator of the complaint or inquiry.

GP Policy 10. Adoption and Modification of Policies

These Board policies may be revised by the majority vote of the Board of Trustees at any time. Changes must be submitted at least 5 days in advance of any vote and fully communicated to all Board members.


Staff Leadership Team (SLT) Limitation Policies

The SLT shall not fail to demonstrate a high level of integrity.

In this spirit, the SLT shall not cause or allow any practice, activity, decision, or organizational circumstance that is imprudent or in violation of commonly accepted business practices and professional ethics, nor shall the SLT use methods of accomplishing Ends that are not consonant with congregational and denominational values.

SLT Policy 1: Treatment of Members, Friends, Youth, and Visitors

With respect to interactions with members, friends, youth, and visitors to the church (congregants) and their children, the SLT shall not allow conditions, procedures, or decisions that are unsafe, undignified, or unnecessarily intrusive, or that fail to provide appropriate confidentiality and privacy.

In this spirit, the SLT shall not:

1.Use methods of collecting, reviewing, transmitting, or storing personal information that fail to protect against improper access to the material elicited.
2.Fail to maintain and enforce procedures to ensure individual safety, particularly for youth, onsite or at congregational functions.

SLT Policy 2: Treatment of Staff

With respect to the treatment of paid staff and volunteers, the SLT may not cause or allow conditions that are unfair, unsafe, unprofessional, undignified, or discriminatory.

In this spirit, the SLT shall not:

1.Operate without maintaining and following written personnel policies (see Employee Handbook).
2.Fail to acquaint staff with their rights under these policies.

SLT Policy 3: Employment, Compensation, and Benefits

With respect to employment, compensation, and benefits to employees, consultants, and contract workers, the SLT shall not cause or allow jeopardy to fiscal integrity or public image.

In this spirit, the SLT shall not:
1.Change any SLT compensation or benefits.
2.Promise or imply permanent or guaranteed employment.
3.Establish or change pension benefits so as to cause unpredictable or inequitable situations, including those that:
A.Incur unfunded liabilities.
B.Provide less than some basic level of benefits to all full-time employees, except pursuant to negotiated contracts.
4.Establish or change compensation or benefits for support staff that:
A.Deviate materially from the local market for the skills employed.
B.Provide less than a basic level of compensation and benefits for full-time employees.
5.Enter into any employment contracts other than at will.
6.Employ any individual whose hiring is or gives the appearance of a conflict of interest.
7.Employ any individual without a background check.

SLT Policy 4: Financial Planning and Budgeting

Financial planning for a fiscal year shall not deviate materially from the Board of Trustee’s Financial Policies or risk fiscal jeopardy.

In this spirit, the SLT shall not allow budgeting that:

1.Contains too little information to enable credible projection of revenues and expenses, separation of capital and operational items, tracking cash flow, and disclosing planning assumptions.
2.Plans the expenditure in any fiscal year of more funds than are conservatively projected to be received in that period.
3.Fails to annotate the operating income & expense report with projected year-end deficits.
4.Fails to maintain an unallocated cash reserve that is sufficient to account for the sum of three months operating expenses.
5.Operates without a Finance Committee of the Board.

SLT Policy 5: Financial Condition and Activities

With respect to the actual, ongoing financial condition and activities, the SLT shall not cause or allow the development of fiscal jeopardy or a material deviation of actual expenditures from Board of Trustees priorities established in Ends Statements.

In this spirit, the SLT shall not:

1.Fail to follow Generally Accepted Accounting Principles (GAAP) in the maintenance of the financial records of the organization.
2.Expend more funds than have been budgeted in the fiscal year without the approval of the Treasurer.
3.Indebt the Congregation in an amount greater than can be repaid by certain otherwise unencumbered revenues within sixty days of the due date without the approval of the Board of Trustees.
4.Expend an endowment other than for the designated purposes, if specified by donor.
5.Shift funds from one budget line item to another, specifically:
A.Shift programming or personnel funds from one budget line item to another without approval of the Finance Committee. See SLT Policy 3 for restriction on changing
salaries. Any approved expense shift must be annotated on the operating income and expense report.
B.Shift administrative and building and grounds funds in excess of $500 from one budget line item to another without notifying the Treasurer. Any approved expense shift must be annotated on the operating income and expense report.
6.Fail to settle payroll and debts in a timely manner.
7.Allow tax payments or other government ordered payments or filings to be overdue or inaccurately filed.
8.While the unrestricted net liquid assets (total unrestricted assets minus property and equipment) exceed one year’s budgeted expenses, the SLT shall not make unbudgeted purchases:
A.Of greater than $1,000 without the approval of the Treasurer.
B.Of greater than $5,000 without the approval of the Board of Trustees.
C.To the extent that the Congregation will have an operating deficit of more than 10% of the current year’s income without approval at a congregational meeting.
Emergency repairs can be made without the above approvals, but the appropriate approval must be obtained as soon as possible.
9.If the unrestricted net liquid assets are less than one year’s budgeted expenses, the SLT shall not make unbudgeted purchases:
A.Of any amount without a super majority (75%) vote of the Board of Trustees.
B.To the extent that the Congregation will have an operating deficit of more than 5% of this year’s income without approval at a congregational meeting.
Emergency repairs can be made with the approval of the Treasurer or Board President, but the above-defined approval must be obtained as soon as possible.
10.Acquire, encumber, or dispose of real property.
11.Fail to pursue receivables aggressively, including unpaid pledges, after a reasonable grace period.
12.Allow a conflict of interest in the awarding of contracts or purchasing decisions.
13.Make any significant purchase without considering comparative prices and quality.
14.Fail to follow the Financial Policies as determined by the Finance Committee.

SLT Policy 6: Asset Protection

The SLT shall not allow assets to be unprotected, inadequately maintained, or unnecessarily risked. Further, the SLT shall not fail to report to the Board of Trustees annually regarding the status of risk management, safety, and security.

In this spirit, the SLT shall not:
1.Fail to insure against significant theft and casualty loss to at least 80% of replacement value and against liability losses to staff and the organization.
2.Fail to insure against corporate liability and personal liability to Board members, taking into account pertinent statutory provisions for indemnification and exemptions applicable to nonprofit organizations.
3.Allow unbounded personnel access to material amounts of funds unless covered under the organization’s insurance policy.


4.Subject facilities, premises, and equipment to improper wear and tear or insufficient maintenance.
5.Unnecessarily expose the organization, its Board, or staff to claims of liability.
6.Fail to protect intellectual property, information, and files from loss or significant damage.
7.Receive, process, or disburse funds under controls that are insufficient to meet the Board-appointed auditor’s standards.
8.Fail to establish procedures to protect against mishandling or misuse of cash and currency.
9.Invest or hold operating capital in insecure instruments, including uninsured checking accounts and bonds of less than AA rating, or in non-interest-bearing accounts except where necessary to facilitate ease in operational transactions.
10.Operate without communication or consultation for financial assets of $1,000 or more.
11.Endanger the organization’s public image or credibility, particularly in ways that would hinder accomplishment of its mission.

SLT Policy 7: Grants and Contracts

The SLT shall not enter into any grant or contract arrangements on behalf of the Congregation that fail to support the Ends Policies.

In this spirit, the SLT shall not:

1.Allow grant funds to be used in imprudent, unlawful, or unethical ways.
2.Fail to comply with the terms of grant monies received.
3.Fail to assess and consider a grant applicant’s or contractor’s capability to produce targeted and efficient results.
4.Enter into any contract or grant that is or gives the appearance of a conflict of interest.

SLT Policy 8: Investment Fund

The SLT shall not access the Investment Fund in any manner that conflicts with the Board’s Financial Policies.

In this spirit, the SLT shall not:

1.Fail to maintain adequate reporting of receipts and distributions in the Investment Fund, including special purpose, restricted, and unrestricted funds summaries.

SLR Policy 9: Emergency SLT Absence

In order to protect the Congregation and Board from sudden loss of SLT services, the SLT shall not fail to assume the responsibilities of an absent SLT member.

SLT Policy 10: Denominational and Community Associations

The SLT shall not fail to maintain First Unitarian Church of Cleveland as a certified voting member of the Unitarian Universalist Association (UUA) and the Ohio-Meadville District of the UUA.

SLT Policy 11: Communication and Support to the Board of Trustees

The SLT shall not permit the Board of Trustees to be uninformed, misinformed, or unsupported in its work.

In this spirit, the SLT shall not fail to:

1.Submit monitoring information required by the Board in a timely, accurate, and understandable fashion, directly addressing provisions of Board policies being monitored.
2.Advise the Board of relevant trends, anticipated adverse media coverage, and material external and internal changes.
3.Advise the Board of any changes in conditions that would invalidate the assumptions upon which any Board policy has been previously established.
4.Advise the Board if, in the SLT’s opinion, the Board is not in compliance with its own policies of Governance Process and Board-SLT Linkage, particularly in the case of Board behavior that is detrimental to the working relationship between the Board and the SLT.
5.Marshal for the Board as many staff and external points of view, issues, and options as needed for fully informed Board choices.
6.Provide a mechanism for official Board, officer, or committee communications.
7.Deal with the Board as a whole except when responding to officers or committees duly charged by the Board.
8.Report in a timely manner an actual or anticipated noncompliance with any policy of the Board.
9.Supply for the consent agenda all items delegated to the SLT yet required by law or contract to be Board-approved, along with monitoring assurance pertaining thereto.


Board-Staff Leadership Team Linkage (LNK) Policies

The Board will hold the SLT accountable for the operations, achievements, and conduct on behalf of the Congregation.

LNK Policy 1. Unity of Control

Only decisions of the Board acting as a body are binding on the SLT.

In this spirit,
1.Decisions or instructions of individual Board members, officers, or committees are not binding on the SLT except in rare instances when the Board has specifically authorized such exercise of authority.
2.Unless directed by the full Board, the SLT may decline requests from individual Board members or committees that require, in the SLT’s opinion, a significant amount of staff time or funds or are otherwise disruptive.

LNK Policy 2. Accountability of the SLT

The SLT is the Board’s link to operational achievement and conduct so that all authority and accountability of paid staff and volunteers, as far as the Board is concerned, is considered the authority and accountability of the Parish Minister.

In this spirit, the Board will:
1.Refrain from giving instructions to any paid staff or volunteers who report directly or indirectly to the SLT.
2.Refrain from evaluating, either formally or informally, any paid staff and volunteers other than the Parish Minister.
3.View SLT performance as identical to organizational performance so that organizational accomplishment of annual goals consistent with Ends and compliance with SLT Limitations will be viewed as successful SLT performance.

LNK Policy 3. Delegation to the SLT

The Board’s role is generally confined to establishing high-level policies and long-term planning, leaving implementation and development of administrative policies and programming to the SLT.

In this spirit,
1.The Board will establish Ends that provide guidance to the actions of the SLT. Each year the Board and SLT will develop goals and a plan to achieve those goals consistent with the Ends.
2.The Board will establish SLT Limitations under which the SLT shall act.
3.The SLT will use reasonable interpretation of the Board’s Ends and SLT Limitations, and is authorized to establish any further policies, make any decisions, take any actions, establish any practices, and develop any activities. Should the SLT deem it necessary to deviate from goals or SLT Limitations, it shall inform the Board at the next scheduled meeting. Only the


Board may make a determination of what constitutes a reasonable interpretation of its policies.
4.The Board may change its Ends and SLT Limitations policies, thereby shifting the boundary between Board and SLT domains. By doing so, the Board changes the latitude of choice given to the SLT.

LNK Policy 4. Monitoring SLT Performance

The performance of the SLT will be systematically monitored against the expected job outputs, namely the accomplishment of Board goals consistent with Ends and that all actions are within the boundaries established by SLT Limitations.

In this spirit,
1.The Board will monitor the Parish Minister simply to determine the degree to which Board goals consistent with Ends are being fulfilled and SLT Limitations are honored. No other data will be considered in the monitoring process.
2.The Board will acquire monitoring data by one or more of three methods:
A.By internal report, in which the SLT discloses compliance information to the Board. For example, SLT will give monthly reports to the Board reflecting its activities and progress toward annual goals and any exceptions that may have occurred regarding SLT Limitations.
B.By external report, in which a disinterested third party selected by the Board assesses compliance. For example, the annual financial audit by the outside auditor falls within this category.
C.By direct Board inspection, in which a designated member or members of the Board assess progress toward annual goals and compliance with SLT Limitations and any other policy criteria. For example, the Board may establish a temporary task force to conduct such monitoring work.
3.In every case the standard for compliance for this monitoring shall be any reasonable SLT interpretation of the Limitations and its overall actions taken to achieve Board goals consistent with Ends.
4.All policies that instruct the SLT will be monitored at a frequency and by a method chosen by the Board. The Board can monitor any policy at any time by any method but will ordinarily depend on a routine schedule. (See table below.)
5.If annual goals consistent with Ends are not being achieved, the Board may find it necessary to work with the SLT to identify obstacles, make suggestions, or instruct the SLT via additional limitations.

PolicyMethodMinimum Frequency and Schedule
Ends/Annual GoalsInternal/Direct InspectionAnnually- May
Treatment of Church
Members SLT1InternalAnnually-January
Treatment of Staff SLT 2InternalAnnually-September
Employment,
Compensation, Benefits SLT 3Internal/Direct InspectionAnnually (SLT for staff;
Board for SLT/Ministers) January
Financial
Planning/Budgeting SLT 4InternalAnnually- February
Financial
Condition/Activities SLT 5Internal/ExternalMonthly/Annually (Audit) November
Asset Protection SLT 6Internal/ExternalAnnually (Audit) November
Grants and Contracts SLT7InternalAnnually- September
Investment Fund SLT 8Internal/ExternalQuarterly (Investment
Committee) September, November, February, May
Emergency SLT Absence SLT 9InternalAnnually-April
Denominational/Community
Associations SLT 10InternalAnnually- April
Communication and Support to the Board SLT 11InternalAnnually-April
GP PoliciesDirect InspectionAnnually- October
LNK PoliciesDirect InspectionAnnually- March

LNK Policy 5. Disciplinary Policy

The Board will pursue the following process if it determines that a member of the SLT has committed a policy violation or violation of SLT Limitations serious enough to warrant disciplinary action. Warnings will be presented by the President of the Board, on behalf of the Board.

In this spirit,
1.The Board President may consult with the Parish Minister, discuss the violation or improper conduct, and attempt to resolve the problem without a written warning or any other action.
2.The Board may give the Parish Minister a written warning. The written warning shall outline the problem, identify the specific policy violation(s), suggest expected courses of corrective action, set a specific resolution period, and advise of possible consequences if the problem is not corrected.
3.The Board may confer with the Committee on Ministry concerning whether and how to involve the full congregation in any formal disciplinary action regarding the Parish Minister.
4.The Board may confer with the Parish Minister regarding any formal disciplinary action regarding the Administrator or Director of Religious Education.


Glossary of Terms

asset. Anything that is a support, resource or source of strength.

background check. The process of looking up official and commercial records about a person; can include checking criminal records, driving records, education records, employment records, litigation records and military records.

Board (capitalized). The governing body that is also known as the Board of Trustees of the Congregation, which includes the Treasurer (if not a Board member) and Minister(s) who are non-voting members.

Bylaws (capitalized). Also known as the Code of Regulations, the legal document that established the First Unitarian Church of Cleveland; the Bylaws may be modified only by a vote of more than 2/3 of members present at a congregational meeting.

Code of Regulations (capitalized). Se Bylaws above; see also Board of Trustees notebook, section 8.

committee. A group, however named, that is responsible for overseeing and directing activities of the congregation related to a particular function or purpose.

conflict of interest. A conflict between the private interests and the official responsibilities of an individual who is serving in a position of trust.

congregants. Everyone in the church – members, friends, visitors, guests, paid staff and volunteers.

Congregation (capitalized). The legal organization known as First Unitarian Church of Cleveland.

employment contract. An agreement with specific terms between two or more persons or entities in which there is a promise to perform services in return for compensation.

Ends. (capitalized). The outcomes the First Unitarian Church of Cleveland seeks to achieve and that the Board is responsible for articulating as policies.

Executive Committee (capitalized). See Board of Trustees notebook, Chapter 2, pp. 4-5.

Finance Committee (capitalized). See Board of Trustees notebook, Chapter 4: Finance, section C1.

financial asset. A monetary support, resource or source of strength.

friend. A person who pledges and participates in church activities without being a member.

governance. The act or manner of governing an organization.

independent contractor. One who agrees to perform specified services for specific compensation pursuant to a contract and who can independently determine the means and manner of performance, unlike an employee who is provided the tools and given direction regarding how to complete assigned tasks.

Investment Committee (capitalized). See Board of Trustees Notebook, Chapter 4: Finance, section C2.

lay leader. A lay person who acts with authority delegated by the Board or the SLT.

Limitations (capitalized). The policy restrictions placed on the SLT by the Board and which the Board is responsible to establish, monitor, and maintain.

linkages. The connections or links between the governance processes of the Board and actions, conduct and performance of the SLT.

Means (capitalized). How the Ends are achieved within the Limitations; the primary responsibility of the SLT.

member. A person who fulfills the membership criteria of the Congregation’s Bylaws and has voting privileges at congregational meetings.

Membership (capitalized). The voting body of the Congregation.

minister. A person designated and called by the Congregation to serve in a ministerial role as defined by a letter of agreement with the Board.

officers. The legal officers of the Congregation as defined in the Bylaws, which currently include the President, Vice-President, Secretary, Treasurer and Past-President.

personal information. Any individually identifiable information from which judgments can be made about an individual’s character, habits, avocations, finances, occupation, general reputation, credit, health, or any other personal characteristics.

policy. A statement expressing values or attitudes; a course or principle of action adopted by an organization.

procedure. A particular way of doing or going about the accomplishment of something.

paid staff. Persons employed by the Congregation.

purpose. The objectives of the Congregation; what results, for which recipients, at what cost. This is a synonym for “mission” and replaces “mission” in this collection of policies.



staff. Paid staff or volunteers who are serving a staff function for the Congregation.

staff function. The Means of the Congregation, including all administrative services.

Staff Leadership Team (SLT) (capitalized). The team responsible for overseeing the Means of the Congregation; a group consisting of the Parish Minister, Minister for Religious Education and Administrator.

stakeholders. Those to whom the Congregation is accountable, currently the congregants.

trustee. A voting member of the Board.

volunteers or volunteer staff. Persons who donate time and services in support of a congregational function or activity.


Version Control

Ends Statements
•Originally approved by the Board of Trustees June 26, 2007

SLT Limitation Policies
•Originally approved by the Board of Trustees June 26, 2007
•Added SLT Limitation Policy 11: Communication and Support to the Board of Trustees; approved by the Board January 20, 2009.
•Modified SLT Limitations Policies 4.3 and 5.5A, 5.5B, 5.8 and 5.9 per the recommendations of the Investment Fund Task Force (Report to the Board of Trustees at Board meeting held April 15, 2008); approved by Board January 20, 2009.

Governance Policies
•Drafted and presented to the Board September 2008.
•Approved by Board May 19, 2009.

Board-SLT Linkage Policies
•Drafted and presented to the Board February 2009.
•Approved by Board May 19, 2009.

Board-Staff Leadership Team Linkage Policies
•Created a timed Monitoring Schedule. Drafted and presented to the Board November 9, 2010
•Approved by Board November 16, 2010

Governance Policies
•Drafted and presented 8 changes to the Board in GP Policy 3, 4, 8, and 10
•Approved by the Board November 15, 2011

Board-Staff Leadership Team Linkage Policies
•Drafted and presented modified the Monitoring report schedule to better align with quarterly bank reports
•Approved by the Board March 20, 2012


Board-Staff Leadership Team Linkage Policies
•Drafted and presented changes to create consistency with change in Staff Leadership structure voted February 15, 2011
•Approved by the Board March 19, 2013

 

 

This is a test blog July 16, 2015